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Policy Instructions Form – Holiday Policy

Organisation Name:

Person Responsible for Policy:

Job Title of Person Responsible for Policy:

Email Address of Person Responsible for Policy: *

Holiday Policy Options:

Holiday Year

On what date will the holiday year commence:

Will there be a right to carry forward untaken holiday from one annual leave year to another?

Yes
No
Not sure

If 'Yes', how many days may be carried forward?

If 'Yes', if there will be a cut off date by which carried forward leave must be taken, give this date:

Holiday Entitlement

Select option below:

5.6 weeks per annum inc. bank holidays
5.6 weeks per annum plus pro rata bank holidays
As per contract of employment
Other

If 'Other' selected above, give details:

During your first year, you can only take the number of paid days you have accrued up to the day your holiday starts unless your manager has agreed otherwise and confirmed that in writing

Include the above
Omit the above

Will special rules apply in relation to casual or irregular hours workers?

Yes
No
Not sure

Tick this if irregular hours or part year workers will be paid rolled up holiday at 12.07% of gross pay and / or accrue leave at 12.07% of hours worked. This avoids having to average hours over the last 52 weeks.

If special rules will apply for casual or irregular hours workers select the option below:

When you take a period of annual leave, you will agree with your line manager how many hours will be taken out of the hours you have accrued. You will then be paid for those hours at an hourly rate based on your average earnings over the previous 52 weeks.
Your holiday will be paid at the end of each pay period. This means that rather than being paid when you actually take your holiday entitlement, you will be paid for your holiday as you accrue it, at the same time as your ordinary pay each week/month. Your holiday pay will then be shown as a separate item on your payslip and will be 12.07% of your normal pay for that month.

Requesting holiday

If there will be a limit on how many weeks holiday can be taken at one time select the option below:

1 week
2 weeks
3 weeks
4 weeks

Requests for holiday should be made:

To the line manager
Using holiday booking software